More often than not, financial losses can be chalked up to simple business inefficiencies. So, if you are looking to make drastic changes to your profitability, here are 3 ways you could improve the efficiency of your on-the-road workforce.

1.  Inefficient communication with staff

Using outdated systems and old-school methods of communication can have a major impact on business efficiency. Are your staff still relying on paper-based instructions for every job? Are they using Excel, Word or Dropbox to report the details of each job?

Lacking clear communication or a systemised approach to operations can lead to confusion and diminished morale across your field teams. “Confusion has always been a challenge for leaders, managers, workers, and even just ordinary people,” says Leadership Advisor Mark Nevins.

When your communication methods are intuitive, clear and simple, employees are less likely to waste time. This can improve their productivity as they spend less time documenting and communicating with you about each job.

Your on-the-road staff are usually looking for direction, and a digital system can bring this. Interactive Training Professional, Debra Hamilton claims poor communication can cost businesses an average of £300,000 every year, even for businesses with as few as 100 employees.

The bigger the company, the more money you stand to lose if your communication isn’t effective.

In essence, your company needs to figure out a way to “communicate more using less.” And for routine interaction and job management, Excel, Word docs and emails need to go.

2.  Lack of data-driven decision making

Even if your company is logging job information and creating job reports, the real challenge is to interpret that information to get to a meaningful conclusion.

If you still rely on spreadsheets, paper-based job sheets, and file hosting services like Dropxbox or Google Drive to store information then you could be losing money. The simple fact is that it’s very difficult to interpret information about your operations when all that information is stored in several different files and formats.

Software might have the answer.

By moving to a dedicated digital system you can merge all that data into one place. This tends to improve the speed at which you can access the most important management information about your vehicles on-the-road staff. With the touch of a button you could view the P&L of an individual vehicle, or the number of jobs completed by a specific member of staff over any given time period.

Making data-driven decisions can reduce certain operational costs by 40% to 75% within a few months. Research suggests that technology can help businesses save time collecting, organising, and understanding data, allowing your employees to focus their energy on more important and productive tasks. Our own research concluded that back-office administration costs could be halved as a result.

3.  Outdated management systems

In the past, businesses have benefitted from traditional paper-based and physical document systems. But the days of room-sized filing cabinets are thankfully almost behind us; as our forests suffer the brunt of our paper usage, paper-based working has become not only costly but also unsustainable.

The outdated approach of paper-based job management and documentation gives rise to accessibility and security issues. Storing and finding documents becomes a major challenge with added costs. And if you misplace anything, you might never retrieve it. Not to mention the fact that our very own research revealed that some companies are squandering up to £10,000 every year on printing, paper, and postage.

Then along came spreadsheets. Great for storing endless amounts of data but not so good for the day-to-day management of your on-the-road staff and jobs.

The answer? A dedicated software-based approach designed to handle all these challenges from one simple interface, with dedicated apps for field and office-based staff.

How can you stop money leaks?

As studies have repeatedly concluded, automation and technology is the future of managing a field-based workforce. fissara is an intuitive workforce management system that is designed to improve your efficiency while reducing your costs.

fissara can cut down 50% of your back-office admin work and accelerate your speed of invoicing by 66%. By eliminating the need for paper-based working, fissara helps you save up to £10k per year on printing, postage and paper storage.

But wait, there’s more!

To streamline communication, you can use fissara to assign tasks in just a few clicks, so your employees know exactly what they need to do and when. And if they have any questions, they can simply refer to the full workflow information attached to each task.

fissara’s built-in reporting system also allows you to track employee productivity, so they never run behind on their deadlines.

These are just the highlights of fissara. There are nearly 70 features which you can start exploring right here.